Employers Warned Against Providing Financial Incentives to Buy Non Employer Health Coverage

affordable care act, non employer health coverageWhy is the Government warning employers against providing financial incentives to buy non employer health coverage? The implementation of the Affordable Care Act (ACA) has effectively revolutionized the U.S. healthcare insurance system. Now there is no longer an emphasis primarily on employers sponsoring the bulk of workers’ health insurance plans. In fact, there are now online exchanges where employees can shop for and purchase their own medical coverage instead of paying into their existing employment based plan. Some employers have welcomed this shift in burdens. However, some employers may be taking it too far, and the federal government has gone on record warning employers against providing financial payments to their high-cost employees as incentive for them to leave their employer’s medical plan in favor of purchasing their own individual market policy.

Non Employer Health Coverage, Rising Costs and Employer Incentive

From the employer standpoint, the costs associated with providing employee healthcare have risen so much since the ACA’s implementation that they are looking for any way to lessen their financial burdens. Some employers are finding it cheaper to pay their high-cost workers in exchange for the worker agreeing to exit their existing benefit plans, so that the employer does not have to continue making contribution payments on that employee’s behalf.

A November 14, 2014 memo released by the U.S. Department of Labor, Treasury, and Health and Human Services (the “Departments”) stated that providing payments in exchange for employees purchasing individual market policies is considered unlawful discrimination against employees on the basis of their health status. In fact, according to a May Kaiser Health news report, health insurance consultants and brokers have been advising employers to shift workers with expensive health conditions into individual market policies as a cost-cutting mechanism. Such practices are in direct opposition of the ACA, which requires that health insurance exchange plans accept all applicants, regardless of their existing illnesses or health conditions. This acceptance must be at prices that have been pre-established before acceptance.

The reality is that the costs associated with implementing the ACA have resulted in some companies’ health insurance liability costs increasing by over 100 percent. As a result, large, self-insured employers are looking for any way to cut costs. Employers are finding that the removal of just one high-cost employee from the group insurance plan can result in annual savings of hundreds of thousands of dollars. For some, a one-off lump sum payment to an employee is well worth the future financial benefits associated with that employee’s exit from the group policy.

Both the federal government as well as consumer advocates are concerned about this practice because it could erode the effectiveness of employer-based coverage, while creating higher costs and premiums for the entire insurance marketplace. If employees who would be better suited in employer-based plans are incentivized to switch to individual market policies, the entire marketplace would be forced to absorb the costs associated with the employee’s sickness instead of the employers, which are the one’s with the actual vested interest in the employee’s well being.

Employer payments in exchange for a worker exiting their existing employment based insurance policy is a violation of the ACA, and is considered unlawful discrimination. If an employer has propositioned you about switching to an individual market policy in exchange for payment, you should contact the Santa Rosa, Ukiah, Lake County California employment law attorneys at Beck Law P.C. today.

Can I Be Reimbursed For Business Calls Made From My Personal Cell Phone?

making a cell phone callCan I be reimbursed for business calls made from my personal cell phone? According to a recent California court decision – yes. Employers in the state of California may wish to review their reimbursement policies following a decision from a California appeals court.  In its decision, the court held that employers in California must reimburse employees for business calls made on employees’ personal cell phones.

The Recent Court Decision

In the court case, the plaintiff, a customer services manager for a food delivery company, sued his former employer on his behalf and filed a class action on behalf of other employees for the employer’s failure to reimburse them for business calls made on their personal cell phones.

In an earlier decision, the trial court disagreed with the class action because it said that such a case depended on too many individual issues, such as the type of plan or whether an individual paid for his or her cell phone.

The appeals court disagreed, stating:

“We hold that when employees must use their personal cell phones for work-related calls, Labor Code section 2802 requires the employer to reimburse them. Whether the employees have cell phone plans with unlimited minutes or limited minutes, the reimbursement owed is a reasonable percentage of their cell phone bills.”

The appellate court wrote in it decision that it was irrelevant whether an employee had unlimited minutes or actually paid his or her own cell phone bill because, “[t]o show liability under section 2802, an employee need only show that he or she was required to use a personal cell phone to make work-related calls, and he or she was not reimbursed.”

What is Labor Code Section 2802?

California Labor Code section 2802, which requires an employer to indemnify employees for all business-related expenses.

After this court’s decision, it appears that this law applies to employer reimbursement for business calls made by employees on their personal cell phones, even if the cell phone plan has unlimited calling.

How will employers reimburse employees?

Employers may wish to update their cell phone and reimbursement policies in light of the recent court decision.  Employers may choose one of the following options for cell phone reimbursement:

  1. Update policies to make cell phone calls reimbursable expenses.  How the company determines the method of reimbursement may vary, although the process may be cumbersome with many employees on different cell phone plans.  According to the court’s decision, if the actual cost of the call cannot be determined, employers should reimburse employees a “reasonable percentage”.
  2. Employers who regularly require their employees to use a cell phone for work may consider providing employees with cell phones for business.  This will avoid having to calculate the reimbursement amount each month.
  3. Employers who determine that cell phones are not needed by employees may update their policies to provide that personal cell phones should not be used for work purposes.

Are you experiencing trouble at work?

It’s not always clear to employees if their employer is complying with the law.  Sometimes, it takes an experienced employment attorney to advise you on your current employment situation.  The attorneys at Beck Law P.C. have years of experience dealing with all types of employment law issues, including discrimination, wrongful termination, wage and hour matters, and many other problems that arise in the workplace.

If you have a labor and employment law matter you wish to discuss, please contact Beck Law P.C. at 707-576-7175 to speak to a Santa Rosa labor – employment attorney and make an appointment for a confidential consultation.

What Does The California Paid Sick Leave Law Do?

california flagWhat does the California paid sick leave law do? Our California Governor Jerry Brown signed into law recently the Healthy Workplaces, Healthy Families Act of 2014, which mandates paid sick leave for California employees. According to the governor’s office, nearly 6.5 million people – 40% of California’s workforce  – had no paid sick leave benefits prior to the passage of this law.

California Paid Sick Leave Law

The Healthy Workplaces, Healthy Families Act of 2014, which takes effect in July 2015, mandates the following in California:

  • part-time and full-time employees can receive up to 3 paid sick days per year; employers may allow more paid time off at their discretion
  • workers accrue 1 hour of paid sick time off for every 30 hours worked
  • workers may use accrued time after 90 days of employment
  • sick days may be used to care for an ill family member

The law does not apply to certain employees who are part of collective bargaining agreements, airline flight crews or in-home healthcare workers. Employers will be required to post signs in the workplace informing employees of paid sick leave laws. Employers are prohibited from retaliating against employees who request paid sick leave and face fines of up to $4,000 a day for refusing to allow employees to take paid sick time as allowed under the new law.

Paid Sick Leave Trending

San Francisco County has had mandatory paid sick leave in place since 2006. California is now the second state in the nation to pass paid sick leave laws. Connecticut enacted a paid sick leave law in 2011. Various localities such as the District of Columbia and New York City have also enacted laws mandating paid sick leave for certain employees. Approximately twenty other states have proposed legislation involving paid sick leave. There is no federal law guaranteeing paid sick leave for employees.

Not Without Controversy

While Governor Brown said of California’s new paid sick leave law, “Whether you’re a dishwasher in San Diego or a store clerk in Oakland, this bill frees you of having to choose between your family’s health and your job”, the law is not without its critics.

Business owners, especially small business owners, have expressed their concern over the additional costs that their businesses will have to bear once the new law goes into effect. California also recently increased the state’s minimum wage. Another increase in minimum wage is scheduled to take effect in January 2016.

Employers will also incur the administrative costs involved with keeping track of accrued paid sick leave, as well as the productivity costs involved with having workers call in sick.

Experienced Employment Attorneys

In light of the passage of the paid sick leave law in California, employers may consider updating their handbooks, trainings and other policies. Beck Law P.C. has years of experience advising employers on how to remain compliant with various laws, including wage and hour laws, paid time off and other issues. Please contact us to discuss your business’s needs.

Disclaimer

The information on this website should not be considered to be legal advice, nor construed to be the formation of any manner of attorney client relationship. Prior to taking any form of legal action, please consult with an attorney experienced in the appropriate area of law germane to your situation. Case results and testimonials presented on www.californialaborandemploymentlaw.net or any of its related websites are germane to the facts present for each individual case and is not a promise of similar outcomes for any other cases. This website is not intended to solicit clients for matters outside of the State of California.